It only works if the paragraph style is a non heading style and the heading style is applied to characters. If text later in the sentence is set to the heading style then it is not included. Provided the first character in the paragraph has a heading style then the TOC entry will comprise the text up to where the character style changes. It is not strictly true that the entire paragraph must be formatted with a heading style in order for it to be included in the TOC. This obviously means more work in keeping multiple tables in sync with each other (relative to formatting issues, such as column widths), but it is the only known way to work around the shortcoming. The only possible suggestion is a workaround: Break your table into two and place the heading between the two tables as a regular paragraph. Unfortunately, there is no way around this shortcoming. This is a huge shortcoming to some Word users, but it is a shortcoming that has been in Word for years and years. The biggest difference between what is included in the Navigation pane and in the TOC is that the Navigation pane does not include any headings in tables or in text boxes. The headings included in the Navigation pane are also only those in which the entire paragraph is formatted with the heading style. The second item is the inclusion of headings in the Navigation pane. The new document should show the headings from the table in the TOC just fine. You can verify this by creating a brand new document, putting some text in it (not text copied from the other document), adding a few tables and headings in it, and generating a TOC. If headings in tables are still not showing up in your TOC, then it is possible that your document is exhibiting an early sign of corruption. (To update the TOC, right-click on it and choose Update Field.) Remember, as well, that if you make any updates to the heading formatting within the document, you'll need to update the TOC. Either way is fine once you apply the heading style, it will apply to the entire paragraph. You could also, if desired, select the entire paragraph by triple-clicking within the paragraph text. Instead, just place the insertion point in the paragraph and then apply the style. The easiest way to make sure that you apply the Linked heading style to the entire paragraph is to NOT select any word or phrase in the heading paragraph. The problem is that only if the entire paragraph is formatted as a heading will it be included in the TOC. In other words, if you select (say) just a word or a phrase in your heading paragraph and then apply the style, it is only applied to that word or phrase, not to the entire paragraph. What the style is actually applied to depends on what is selected when you apply the style. This means that they can be applied to an entire paragraph or to any portion of a paragraph. When it comes to styles, the built-in heading styles are defined as Linked styles. The biggest potential "gotcha" here is that you may not apply the heading style to the entire paragraph of your heading. Headings within your document and within tables should automatically be included in a TOC if that TOC is based on heading styles and if those styles have been applied properly. It is instructive to discuss each item in turn.įirst, the inclusion of headings in the TOC. There are actually two separate items at play here: the inclusion of headings in (1) the TOC and (2) the Navigation pane. Peter wonders why this occurs and if there is a way around it. If he applies a heading style to a paragraph inside a table, that paragraph does not show up in the Navigation pane and the TOC. When Peter applies a heading style to a paragraph in a document, that paragraph shows up in the Navigation pane and in any TOC he creates.
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